Automated RFQ Workflow Cuts Procurement Time from 2.5 Hours to 4 Minutes
Procurement Automation
Inventory Management
RFQ (Request for Quotation)
The Impact
96%
96%
96%
Time Saved per Procurement Cycle
0
0
0
RFQ Errors Since Automation
100%
100%
100%
Automated Vendor Notifications
About the Client
Employees
Project-based manufacturing company
Location
India
Industry
Heavy Machinery, Automobile & Electronic Parts
Top Priorities
Eliminate RFQ errors.
Save time and reduce manual labor.
Enable smoother digital transformation, with reliable support for upgrades and fixes.
What was the Challenge
The client ran complex project-based manufacturing operations, producing everything from heavy-duty machinery to electronic parts. Their procurement process was high-stakes and repetitive:
The client ran complex project-based manufacturing operations, producing everything from heavy-duty machinery to electronic parts. Their procurement process was high-stakes and repetitive:
Bills of Materials (BOM) generated per order had to be matched against inventory lists maintained in Tally.
Bills of Materials (BOM) generated per order had to be matched against inventory lists maintained in Tally.
Bills of Materials (BOM) generated per order had to be matched against inventory lists maintained in Tally.
RFQs (Request for Quotation) needed to be emailed to relevant vendors if stock was low.ging layouts.
RFQs (Request for Quotation) needed to be emailed to relevant vendors if stock was low.ging layouts.
RFQs (Request for Quotation) needed to be emailed to relevant vendors if stock was low.ging layouts.
Vendor information and material lists were kept in separate spreadsheets.
Vendor information and material lists were kept in separate spreadsheets.
Vendor information and material lists were kept in separate spreadsheets.
RFQ generation and notification were manual, labor-intensive steps, prone to errors and avoidable delays.
RFQ generation and notification were manual, labor-intensive steps, prone to errors and avoidable delays.
RFQ generation and notification were manual, labor-intensive steps, prone to errors and avoidable delays.
No integration existed between BOM, inventory, vendor, and quotation management.
No integration existed between BOM, inventory, vendor, and quotation management.
No integration existed between BOM, inventory, vendor, and quotation management.
How We Solved the Problem
June64 automated the full procurement workflow for the client with a custom bot:
Integrated System
The bot now connects BOM generation, inventory in Tally, vendor matching from Excel, and the generation/distribution of RFQs.
Integrated System
The bot now connects BOM generation, inventory in Tally, vendor matching from Excel, and the generation/distribution of RFQs.
Integrated System
The bot now connects BOM generation, inventory in Tally, vendor matching from Excel, and the generation/distribution of RFQs.
Automated Vendor Notification
RFQs are automatically sent to the right vendors, removing manual steps.
Automated Vendor Notification
RFQs are automatically sent to the right vendors, removing manual steps.
Automated Vendor Notification
RFQs are automatically sent to the right vendors, removing manual steps.
End-to-End Integration
The automation also links with upstream (design/BOM) and downstream (quotation management) systems for a seamless flow.
End-to-End Integration
The automation also links with upstream (design/BOM) and downstream (quotation management) systems for a seamless flow.
End-to-End Integration
The automation also links with upstream (design/BOM) and downstream (quotation management) systems for a seamless flow.
Scalable Support
Ongoing maintenance and consulting provided for future process enhancements.
Scalable Support
Ongoing maintenance and consulting provided for future process enhancements.
Scalable Support
Ongoing maintenance and consulting provided for future process enhancements.
Key Outcomes
Process Time Reduced
What once took 2.5 hours now completes in under 4 minutes
Process Time Reduced
What once took 2.5 hours now completes in under 4 minutes
Process Time Reduced
What once took 2.5 hours now completes in under 4 minutes
Error Elimination
No more missed or incorrect RFQs—consistency and reliability in every procurement cycle
Error Elimination
No more missed or incorrect RFQs—consistency and reliability in every procurement cycle
Error Elimination
No more missed or incorrect RFQs—consistency and reliability in every procurement cycle
Seamless Integration
Fully bridges BOM, inventory, vendor lists, and quotation management tools.
Seamless Integration
Fully bridges BOM, inventory, vendor lists, and quotation management tools.
Seamless Integration
Fully bridges BOM, inventory, vendor lists, and quotation management tools.
Future-Ready
The solution is scalable and easily upgradable for further digital initiatives
Future-Ready
The solution is scalable and easily upgradable for further digital initiatives
Future-Ready
The solution is scalable and easily upgradable for further digital initiatives